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Reviews & Buyers Guides to The Best Project Management Software for Events
Those in the events industry are well aware of the time and effort required to plan an event. If any of the requirements of the event are late, the whole thing may be jeopardized. Event planners might benefit from using project management software, which makes sure that no part of the event is overlooked. You may use project management software to monitor every aspect of an event, big or small, whilst also coordinating with suppliers and partners to ensure that your event runs smoothly.
Looking for specific features? Explore our comparison tooling.
At a glance:
- Smart Sheet: Best overall Project Management software
- Monday Project Management: Most user-friendly
- Wrike: Best invoicing
- ClickUp: Most comprehensive
- Teamwork: Most affordable
Best Overall
✅ Endlessly customizable and quite powerful
✅ Supports automations, input from web forms, proofing and approvals.
User-friendly
✅ Planning and setting objectives with the team.
✅ Flexible and customizable in terms of setting up a workflow.
Best invoicing
✅ Can manage both projects and ongoing work.
✅ New intelligent features flag projects at risk of slipping.
Comprehensive
✅ Keep an overview.
✅ Extensive customization of virtual workplace.
Affordable
✅ Great customization options.
✅ Billing and invoicing included.
✅ Free account available.
How to choose the best project management software for events
Making a decision on which software to use may seem difficult at first. It’s important for you as a project manager to have a tool that helps both you and the rest of your team. Keep in mind these vital points:
- Price: Project management software suppliers increasingly provide free trials for bigger organizations in addition to free options for small teams that just require basic features. As with every project, determining what features are vital and which ones aren’t is one of the most critical components. Any additional fees should also be taken into consideration.
- Sharing and Collaboration: For a project management system to be effective, team members must be able to interact and collaborate in several ways. The project management team should properly assess any new information before making any modifications. Sharing and collaboration technologies are employed as a consequence and should be taken into careful consideration.
- Integrations: To maximize productivity and ensure data integrity, all systems must be networked together. If inter-system links are streamlined, system changes may be less disruptive. Remember this if you are in charge of a project.
- Ease of Use: For many people today, technology might be a challenge to utilize since they don’t fully grasp the concepts behind it. This will save you and your team time and money by eliminating the need to learn how to use the project management software from the beginning. Create your templates if you want to get up and running as quickly as possible. It’s easy to stay on top of all your files and duties with the help of your preferred program.
- User Count: The number of persons involved in a project affects both the project’s expenses and production time. When selecting a project management software platform, consider both the current and future scope of your project. This funding may be required for major initiatives or businesses experiencing fast expansion.
- Time: By completing your tasks more quickly, project management software may save you money since it reduces wasted time. You may end up saving money in the long run, even though a piece of software costs money upfront.
Consider the components and objectives of your project before deciding on project management software. While developing a strategy, keep in mind the potential of a budget. When working on your project, don’t employ any tools that don’t fulfill all of your requirements.
Best Project Management Software for Events
- Smart Sheet: Best overall Project Management software
- Monday Project Management: Most user-friendly
- Wrike: Best invoicing
- ClickUp: Most comprehensive
- Teamwork: Most affordable
Smart Sheet Review: Best overall Project Management software
Smartsheet can be used for a variety of workflows. It enables users to track staffing for events, track progress on the plan itself, and ultimately execute a solid project plan. Forms allow users to organize information collected from forms.
Smartsheet offers multiple possibilities, making it easier for collaboration on projects.
Smartsheet is a cost-effective alternative to more expensive project management software.
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Handy for coordinating research projects, Smartsheet is a useful tool that makes it easier to keep track of forthcoming deadlines and goals. You may also seek help from Smartsheet’s learning center. Due to these features that the software offers, organizations can work on files more easily, especially if they are all housed in the same location.
Smartsheet makes it possible for several people to work on the same project simultaneously. These and other features improve project management and reporting capabilities for the user.
A broad variety of users may customize Smartsheet to match their requirements. One of the app’s forms functionalities is the ability to produce custom briefing and intake documents for users. Form customization enables enormous volumes of data to be processed quickly. Apps that are not part of the Smartsheet system may now interface with the platform through APIs. Dashboards, analytics, and infographics may all be used to track visual workloads. Clients with three or more users pay $7.00 per month for Smartsheet. A 30-day free trial is also available.
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Monday Project Management Review: Most user-friendly
In terms of convenience, Monday.com is a great option. You may save a lot of time by using Monday to update boards and add material from emails.
No critical components are missing from tasks or events since dashboards are tailored to reflect the preferences of the user. This ensures that no important information is omitted from the project.
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The minimalist design of Monday.com’s site helps users quickly adapt and navigate. Monday.com has made it possible for businesses to adopt time monitoring software. In a broad variety of situations, Monday.com offers versatile and accurate answers. The application’s straightforward and aesthetically attractive user interface encourages users to work on the database frequently.
With Monday.com’s project management features, assigning tasks and tracking progress is a breeze.
A project may be broken down into smaller tasks depending on the number of metrics you have. There are several methods for entering statistical data. The most prevalent data type is text. Data may be input in whatever method the user chooses, as long as it’s accurate.
Some notes and files surface when you hover your mouse pointer over one of the workspace settings.
Personalized feedback is available to Monday clients who want to monitor their progress. Cooperation is made easier since users may publish project-related material on bulletin boards. DropBox, Mailchimp, and Jira should all be part of your process.
The template-based structure of Monday.com facilitates the creation of new processes fast and straightforwardly. Any of Monday.com’s themes may be reworded to meet your specific demands. After a free trial, customers may pay $8 a month to continue using the application.
Wrike Review: Best invoicing
Incredibly useful and time-saving features of Wrike include its project blueprints. It’s easy to plan for new product launches, crisis communications, events, and more using Wrike’s planning tools. Additionally, dashboards let each team member keep track of their current responsibilities, and you can see the health of your team’s workload at a glance.
When it comes to cooperation, Wrike is a fantastic tool, especially in terms of creating content and developing new ideas. There is also an efficient review/approval process that saves considerable time. Custom procedures in Wrike allow for more automation, making it an outstanding project management tool.
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Wrike’s charts, illustrations, and timelines are all instantly updated when you change a folder. As a consequence, prioritizing activities becomes a lot simpler. Using Wrike’s creative auditing capabilities, firms can keep track of projects and processes and make adjustments in real-time. It’s easy for designers to tweak this since it’s so straightforward.
All kinds of projects may be managed using Wrike. Another wonderful feature is the ability to swiftly create new projects and assign them to appropriate folders, as well as to see what your colleagues are working on and how much they have on their plates. There is no learning curve with Wrike’s lessons and resources. Pre-made templates are helpful for a broad variety of projects, such as team development and home construction. All your questions may be answered by the Wrike Assistant. You can contact the company’s customer service department if you have any queries or complaints regarding the products. You can keep track of all your projects with free software.
These time-saving techniques have made project administration simpler than ever before. Wrike’s project management software makes it easy to complete tasks. Those that have access to the Wrike dashboard may make changes to the system’s documents. Wrike is the only project management and reporting tool presently available. It is possible to tailor dashboards and budgeting tools to suit the needs of each user.
ClickUp Review: Most comprehensive
With ClickUp, it’s simple to set up recurring tasks. With ClickUp, you can keep tabs on the development of an important project. All employees may benefit from adopting ClickUp due to its simple design and easy-to-use interface.
Each component’s present status and its overall scope are readily apparent while using ClickUp. When everyone in the team is familiar with the project’s components, there is a better sense of teamwork.
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In between emails and meetings, use ClickUp to keep track of activities that need to be accomplished. With ClickUp, you’ll save both time and money. Project and task management, as well as administrative and marketing tasks, are all centralized. Data may be stored in ClickUp’s interface in addition to CRM and property data.
Many people have praised ClickUp’s capacity to keep track of and deal with issues in a project. When compared side by side, it’s far less costly than its competitors. To keep clients up to date on the development of their projects, software updates and fixes are often made available online. Templates and checklists may be used to organize tasks to make it simpler to sort and filter among the many options available to the user.
Teamwork Review: Most affordable
As a result of using Teamwork, you may manage large-scale projects and assign jobs to those that need to be done. To ensure that all parties are on the same page, you may also use Teamwork to plan and conduct meetings with your customers. Important events, both within and outside your firm, maybe tracked using the software.
Organizing projects, strategies, and team members are easy when using Teamwork. Collaborating through the internet is both convenient and easy to use.
Teamwork offers a range of price options, ranging from nothing at all to $18 per month. There is a one-year trial period for new businesses.
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This technology enables you to monitor your employees from afar to ensure that your department is working well and satisfying your needs. Teamwork’s time-tracking and communication features may be useful to customers, suppliers, and project managers alike. Customers and project managers may benefit from working together to keep projects on schedule and track.
Absent Teamwork, managing a project would be almost impossible. As a result of its simplicity, members of the team may work together from any place. Anyone with access to a folder may see the most recent version of any project. Everyone on this team can delegate well. The underlying design of the system makes performance and data governance easier than ever for managers of all sizes.
Zoho Review – Honourable Mention
Businesses of all sizes, from sole proprietors to large businesses, may find a use for the program’s features. The free and premium versions may be used by any company. Numerous lead management programs that combine field operations are also on the market today.
It’s easy to keep track of project data using Zoho’s database. You can save a lot of money by doing this. QuickBooks and Google aren’t the only tools at your disposal. An integrated project module allows it to be utilised in a wide range of scenarios.
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Team cooperation is made simpler by the usage of project tracking tools and the ability to keep track of one’s progress. You may then create a template for your most often performed tasks and input it with your own data. This bundle comes with a complimentary onboarding session to assist you learn more about the software’s capabilities.
It’s also feasible that Zoho will be able to connect with third-party systems like Google Drive, Slack, Microsoft, and Jira. When it comes to invoicing, project management, and spreadsheet data all in one location, this program works brilliantly. By paying only $4 per user per month for the full year, you may be in for saving a big amount of money.
Summary – The best project management software for events
Multiple individuals may work on the same project at once using this software. An organization’s structure has four key components: planning, delegation, management, and oversight.
There are nearly unlimited options for creating flexible work environments using Smartsheet’s supposedly limitless capabilities. Collecting data from your team has never been simpler than it is using Smartsheet’s forms. As a result of its versatility, this method is easy to implement. Smartsheet offers both of these features, which are necessary for effective collaboration to produce several sheets and reports at once.
In addition to these possibilities, here are some more:
You have the option to make your organization’s Monday.com boards public or private. Using Monday.com, your team may create a customized project plan for free.
It is possible to create a wide variety of visual presentations using the extensive collection of capabilities provided by this application. If you want people to talk about your products, you need these attributes. Keeping everyone up to speed on the progress of the project is simple. Using tags and the inbox function, you can keep track of all of your chores.
Using this project management software, you may swiftly and effectively organize and plan your work. Collaboration and information sharing might benefit greatly from this new technology. At any one time, someone may be using this app to keep an eye on the project. In terms of meaningful integration options, it’s the only Wiki-related program that comes even close to it.
Track your workdays using this app. If you monitor the progress of the project, it will be much simpler to allocate tasks and projects. When using the management solutions offered by this organization, additional duties may be entered into the system via the same user interface.
It is possible to utilize third-party applications and assign and remove tasks using widgets. Using a suitable charting tool, each activity may be shown in a variety of ways.
You may save a lot of time and work by centralizing all of the information related to your project in one location. Compared to the previous method to project management, this new one will seem to be an improvement. Using the finest project management software is a great way to simplify your work.
Before making a final purchase choice, you should carefully assess these programs to guarantee that your creative tasks are done to their maximum extent.
Project management software for events FAQs
Why is project management software important?
Project management software is very helpful to track all of the steps of the projects that you are managing. You will be able to see all of the stages and steps of your project as well as the tasks that have to be completed within each stage when you use this kind of software. This is an important product for project management because everyone working on the project will be able to see everything they need to know about it at a glance. Being able to create shared timelines, calendars and tasks can be very helpful for any kind of project.
What are the uses of project management software?
This kind of software tool is made to help businesses and groups track tasks, timelines, calendar activities, and more in one location. Project management tools help large groups to collaborate more effectively and to maintain communication during all of the stages of the tasks that need to be done for a job. These kinds of tools can also help with invoicing and billing and they can help with communication with vendors and freelancers.
What are the types of software management for projects?
Most project management software tools are designed to track deadlines and work that a group is sharing. This can mean that freelancers, vendors, and other external workers can use the tool as well as internal team members. The other kind of software tool for this need is one that allows for invoicing along with project timeline management and team collaboration. Most of these tools will be made to offer all of the same features but invoicing and time management tools are typically only included in some of these softwares.
What are the main characteristics of software for project management?
These softwares are made to offer timeline management tools, task creation, and management tools, project widgets that allow for document links and uploads to be shared, and they offer shared calendars. The best of these tools will also allow invoicing and billing management. You will be able to track every kind of action that is needed for your project to be a success.
What are the types of activities in project management?
Project management requires sharing information with other team members and as a project manager, you must be sure that every aspect of your project is completed correctly and on time. Project management also requires invoicing and billing and work with freelancers and external workers of all kinds. The right project management software will make it possible to track all of these activities with ease in one location. Being able to share all the relevant information and timelines for a project in one location is critical to its success.
What are the Key Features of Project Management Software?
Project management software offers all the tools and features that are needed to manage a project with ease. You will get access to shared calendars, timelines that help track deadlines, sharing locations that allow for link sharing, access sharing, and document downloads. You will also get chat and discussion functionality that allows for everyone to talk about who needs to do what within each task. Task creation and management is also a part of these tools and with some of these softwares you can even track invoicing and billing.
