Best Project Management Software for Small Businesses: Buying Guide & Reviews

Whenever a company is smaller, it may take much longer to plan a project since there are fewer people involved. Small businesses might benefit from project management software by reducing the time it takes to plan the overall project. Project management can help a small buisness with various different components of their project; such as planning, project milestones, risk assessment and the overall project itself. 

Looking for specific features? Explore our comparison tooling.

At a glance:

Best Overall

✅ Endlessly customizable and quite powerful

✅ Supports automations, input from web forms, proofing and approvals.


✅ Planning and setting objectives with the team.

✅ Flexible and customizable in terms of setting up a workflow.

Best invoicing

✅ Can manage both projects and ongoing work.

✅ New intelligent features flag projects at risk of slipping.


✅ Keep an overview.

✅ Extensive customization of virtual workplace.


✅ Great customization options.

✅ Billing and invoicing included.

✅ Free account available.

How to choose the best project management software for small businesses

Managing small business projects effectively with the use of proper software is the focus of this article. There are a lot of alternatives out there when it comes to finding the proper tool for your organization. With many choice to choose from, you won’t have difficulty finding the best project management system for your company’s individual requirements.

There are a few key factors to consider when picking the right software:

Price: An annual or per-project membership fee may be required to get the most out of your investment. Consider your company’s demands before deciding on a price for the purchase of software solutions. There are administration solutions available for those who can’t pay ahead but still want to get the most out of their investment. Prices can vary in rage depending on what the specific software offers in its services.

Collaborative tools that aid in the exchange of knowledge: The primary function of any project management tool is to facilitate regular communication among its users. It’s possible that the software you use to manage your projects has an impact on their success or failure. Before making a decision, have a look at the sharing and collaboration features of each of these solutions.

Integrations: There are times when integrating an external site or application may not be necessary. Keep this in mind while choosing a project management system to avoid future disappointment.

User interface that is easy to grasp: When it comes to project management software, simplicity is key. It’s all about streamlining and reducing the amount of trash generated. Avoid items with a complicated user interface if you want to save time and money.

Best project management software for small businesses

Smart Sheet Review: Best overall project management software

Smartsheets spreadsheet-like user interface is one of its main selling points to users. Those frustrated with Excel’s limitations on publishing will find this an ideal alternative. Trademarking and building unique themes for certain activities are just two of the ways that this software may be customized. It also has excellent resource management and an app for on-the-go project management.

Smartsheet has limitless customisability combined with impressive strength and core functionality.  Alongside this, web forms, proofreading and approval are all supported. You can also configure and manage your account from the admin center of the software. 

Key Benefits

  • Excellent resource management.
  • Limitless customisability.

Reminders and reports for upcoming chores may be generated with this application. Excel has certain limitations, but you won’t have to worry about that with this software since it has all the best features. Slack, Box, Tableau, Microsoft and Google products, as well as other services, are all supported. You won’t have to worry about your wallet since the cost per user is so low.

This is an excellent option for automating business processes, planning events, and visualizing them. They have also made it simpler for team members to exchange data in project fields by including features like shared views and history tracking. To ensure that nothing is missed, a comprehensive status report and automated notifications may be shared with the whole team.

Monday Project Management review: most user-friendly

Two main benefits may be derived by making use of this product. It’s simple to use, which makes it ideal for cooperative tasks. Because of the award-winning platform used by this project management software, you can be certain that you will have quick and easy access to the collaborative data you need for any project. Use mentions and tags to get people talking about your widgets, and keep track of each project using effective reporting tools.

Key Benefits 

  • Configurable templates.
  • Can share data across platforms.’s configurable templates make it unnecessary to build up procedures and project management systems from start, saving both time and money. You save time and effort by using templates. Project portfolio monitoring, team tasks, campaign planning, contact management, client onboarding, help desk problems and more are just some of the free templates available on On, you’ll find a template that fits your requirements, whether you’re managing a single project or an extensive project with hundreds of people.

Your team can quickly share data across a variety of platforms, such as Jira and GitHub. It is possible to add a link or other tracking information to the widgets on the project screen. Individuals who use this project can benefit from a 14-day free trial.

Wrike review: best invoicing

There are a variety of organizations that may benefit from Wrike, but it’s particularly beneficial for expanding businesses or projects with a large number of invoices to manage. Useful custom reporting tools and forms for soliciting data from other team members are available via this tool’s user interface.

Some of its key benefits include having types of accounts that are specifically designed for marketing and creative teams, as well as for professionals and new intelligent features that can handle both projects and current work initiatives, that are at danger of failing to meet deadlines.

Key Benefits 

  • Excellent invoicing features.
  •  Can manage a large number of invoices.

In addition to the outstanding workflow visibility, calendar sharing, and reminder features offered, smaller assignments may be broken down if required. This software is compatible with Google, Microsoft, and other marketing platforms like Marketo. Wrike allows you to keep track of a variety of employment tasks, making it easy to bill for the services performed.

While the monthly fee of $9.80 per user makes this an expensive alternative, the program’s excellent invoicing features may be the winning factor in your decision.

ClickUp review: most comprehensive

To get the most out of this platform, you’ll need access to several handy scheduling tools, as well as the ability to interact and share information with others. Using this tool, your team will be able to communicate efficiently and easily divide any project into tasks and subtasks.

ClickUp allows for easy searching and filtering, which may be useful when working with a large group on a number of different tasks.

Key Benefits: 

  • Easy searching and filtering.
  • Identical calendars and deadlines.

By putting up identical calendars and deadlines, everyone involved in a project may be on the same page and on track. This programme allows you to create and preserve knowledge papers in the Wiki format.

You won’t be disappointed with this service if you’re seeking for an alternative to G Suite or Slack. If you don’t utilise Wikis, which cost $5 a month per user and can be accessible by paying $5 a month for each additional calendar tool, you have access to everything on the free plan. Rest assured that this project management software has everything you need.

Teamwork review: most affordable

Managing projects and freelancers has never been easier thanks to Teamwork. With the way that Teamwork functions, you may acquire what you want without having to spend a lot of money. Billable minutes and deadlines may be tracked with ease thanks to this project management software’s widgets and user-friendly UI.

Teamwork offers an easy-to-understand design with a wide range of customization options. A free account is another benefit. Billing and reimbursing are also included.

Key Benefits 

  • Easy-to-understand design.

In no time at all, you’ll be able to see what your coworkers are doing by using this tool to create linked calendars. You can use this strategy instead of spending time going back and forth to check up on other people. Project tools allow members of a team to work together without the need for management oversight while also ensuring that they stay on track with respect to the completion of each assignment.

It’s risk-free to check it out first before handing over your credit card information, so there’s no reason not to.

Zoho review: honourable mention

Zoho is an ideal choice for anybody who needs a large variety of high-quality connections. Reliable connectors are crucial if you don’t want to centralize all of your processes. This software includes a wide range of chart-making options, as well as the ability to automate a host of other operations. It is also excellent value for its price.

Overall, the app is easy to use and set up, and there are a variety of ways to interact inside the app. There are also methods for keeping track of the amount of time that has passed.

Key Benefits 

  • High-quality connections.
  • Unique user templates.

Team communication is made easier by the ability to track a project’s roadmap, as well as excellent charting tools. With Zoho you can create unique user templates for your most commonly done tasks, and then customise the information provided for each one of them. In order to familiarise yourself with all of the features available inside the software, free onboarding is provided when you sign up for this programme.

Zoho may be linked with a wide range of other systems, including Google Drive, Slack, Microsoft, Jira, and Dropbox. You can keep track of all areas of your company, from invoices to projects to spreadsheets, using this application’s outstanding connectors. You may choose to be billed annually at $4 per user each month to save money.

Summary: the best project management software for small businesses

Smart Sheet is an excellent and well-balanced tool for managing projects and team activities. Using this method, you can clearly see projects, due dates, and other relevant information. This device is a bargain, in terms of cost and simplicity of use.

In the event that this product does not meet your company’s needs and project management style, try one of the following options:

  • Monday Project Management: This is a fantastic choice in terms of ease of use and teamwork. Each of your projects and tasks will have its own dashboard, complete with workflow tools and widgets, so you know exactly where you are in the process. A little monthly price is charged for each supported service, so you won’t have to break the bank to use them.
  • Wrike: You may use this if you are expanding your firm or if you have a lot of invoice handling requirements. Using this tool, you can easily keep track of how much time each employee spends on each job, as well as split and subdivide them. When compared to other options on this list, this tool’s invoicing features are definitely worth the extra monthly fee.
  • ClickUp: Additionally, this project management software offers outstanding sharing possibilities. Everyone involved in the project will know exactly where it stands using this tool, so no one will be in the dark about what’s going on. This Wiki building tool includes a lot of great features that you won’t find in other Wiki-related products.
  • Teamwork: This is the excellent option for keeping track of both projects and freelancers. Using this software, you can keep track of how many hours you’ve put in and create shared calendars that everyone can see. To keep track of project progress and make it simple for individuals to assign jobs and projects, this is an excellent choice. Using the same user interface, this company’s management solutions may be utilised to monitor additional tasks.
  • Zoho: As far as we know, there aren’t any other products on our list that provide as many integration possibilities as Zoho. The widgets for each project enable users to utilise additional tools and interact with one another, assigning and reassigning tasks as needed. The charting tool in this application allows you to develop your own custom themes so that you may visually represent the data for each piece of work.

The time you’d save by having everything connected to the projects you’re working on in one place is immeasurable. How much time do you think you’d save in total? When you see how much time you’ll save, you’ll wonder why you’ve been using old project management techniques all this time! The best project management software on the market can help you streamline your workflow and save you a lot of stress each day.

A free trial is available for the majority of these software’s, so you may try out many before making a decision.

Project management software for small businesses FAQs

Why is project management software important?

Project management software is very helpful to track all of the steps of the projects that you are managing. You will be able to see all of the stages and steps of your project as well as the tasks that have to be completed within each stage when you use this kind of software. This is an important product for project management because everyone working on the project will be able to see everything they need to know about it at a glance. Being able to create shared timelines, calendars and tasks can be very helpful for any kind of project.

What are the uses of project management software?

This kind of software tool is made to help businesses and groups track tasks, timelines, calendar activities, and more in one location. Project management tools help large groups to collaborate more effectively and to maintain communication during all of the stages of the tasks that need to be done for a job. These kinds of tools can also help with invoicing and billing and they can help with communication with vendors and freelancers.

What are the types of software management for projects?

Most project management software tools are designed to track deadlines and work that a group is sharing. This can mean that freelancers, vendors, and other external workers can use the tool as well as internal team members. The other kind of software tool for this need is one that allows for invoicing along with project timeline management and team collaboration. Most of these tools will be made to offer all of the same features but invoicing and time management tools are typically only included in some of these softwares.

What are the main characteristics of software for project management?

These softwares are made to offer timeline management tools, task creation, and management tools, project widgets that allow for document links and uploads to be shared, and they offer shared calendars. The best of these tools will also allow invoicing and billing management. You will be able to track every kind of action that is needed for your project to be a success.

What are the types of activities in project management?

Project management requires sharing information with other team members and as a project manager, you must be sure that every aspect of your project is completed correctly and on time. Project management also requires invoicing and billing and work with freelancers and external workers of all kinds. The right project management software will make it possible to track all of these activities with ease in one location. Being able to share all the relevant information and timelines for a project in one location is critical to its success.

What are the key features of Project Management Software?

Project management software offers all the tools and features that are needed to manage a project with ease. You will get access to shared calendars, timelines that help track deadlines, sharing locations that allow for link sharing, access sharing, and document downloads. You will also get chat and discussion functionality that allows for everyone to talk about who needs to do what within each task. Task creation and management is also a part of these tools and with some of these softwares you can even track invoicing and billing.

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