The Best Project Management Software for IT: Buying Guide & Reviews

Big-scale projects that need a large workforce are often delegated to IT firms, because of this, good project management software is essential. To be successful, IT firms must continually look forward, whether it’s to gain new business or to hire the best employees, complete projects or anticipate future financial success. For IT firms there is an increasing demand for infrastructure, as well as upgrades to the built environment and regular maintenance, as a result of increasing demand and ever-changing technology.

Looking for specific features? Explore our comparison tooling.

At a glance:

Best Overall

✅ Endlessly customizable and quite powerful

✅ Supports automations, input from web forms, proofing and approvals.


✅ Planning and setting objectives with the team.

✅ Flexible and customizable in terms of setting up a workflow.

Best invoicing

✅ Can manage both projects and ongoing work.

✅ New intelligent features flag projects at risk of slipping.


✅ Keep an overview.

✅ Extensive customization of virtual workplace.


✅ Great customization options.

✅ Billing and invoicing included.

✅ Free account available.

How to choose the best project management software for IT?

With the correct tools, IT projects can be successfully controlled. When it comes to finding the proper tool for your company, you have a vast choice of alternatives to choose from. The finest project management system for your company should be simple to select if you have a good idea of what you are are looking for, and the correct guidance. We are here to help with that! You should make a choice after considering the following aspects:

  • Price: Project management software is available from a variety of sources, some of which charge a flat monthly fee while others charge per user or per project. Budgeting for management software should begin with an assessment of your needs. You may choose a product based on its cost. Because of this, it is possible to find various management systems that provide outstanding features without the expensive or onerous up-front expenses associated with a certain price structure.
  • Sharing and Collaboration features: The primary purpose of any project management tool is to make it easy for team members to stay in touch with one another. The technology you employ for project management depends on how your projects are handled. To determine whether a product is a good fit for you, look at the sharing and collaboration options and how they are set up.
  • Integrations: Some project management software may not allow for the integration of third-party programmes or websites; however, this may not be essential for your workflow. Choosing a project management system without taking this into account might lead to disappointment in the long term.
  • Easy-to-use design: There shouldn’t need to be a steep learning curve involved in using the programme. It’s all about reducing the amount of time you spend on each task and increasing their efficiency. Don’t allow a product’s user interface (UI) get in the way of your ability to get work done.
  • Count of users: If you’re considering purchasing a piece of software, this is an important consideration. A project management platform should be chosen based on how many people are involved now and how much work you expect to do in the future. Large projects or rapid expansion of your firm may necessitate paying per user.
  • Time: IT workers of all kinds need a platform with time-tracking tools in order to keep track of how much time and effort they are putting into each client or project. If you work for a firm that invoices customers on an hourly basis, this is a must-have tool.

Process and project procedures eventually determine which alternative is most appropriate.

Best Project Management Software for IT

Smart Sheet Review: Best overall Project Management software

A lot of acclaim has been given to Smartsheets’ spreadsheet-like interface for its ease of use. For Excel users who are fed up with Excel’s limits, the Excel Add-Ins may be a welcoming aspect of the software. Logos may be added and different themes can be created for different types and levels. Additionally, a mobile app is available for project management while on the road, and the system has a powerful resource management feature.

The most important characteristics of Smartsheet are its ability to be adapted and its resilience. In addition to online forms, there are options for modification and approval. You may quickly customise and modify your account details using the software’s administrative interface.

Use this tool in the future to set up reminders and reports for future tasks. You won’t have to worry about Excel’s limitations if you use this tool, since it contains all of the basic abilities that you will require from a project management tool.

Without this tool, it’s difficult to automate business operations, arrange events, and create images. In addition, they’ve included tools like shared views and history tracking to make it simpler for team members to exchange information about project areas. Alerts and comprehensive status reports are also included, which might just help the whole team keep on top of things.

Monday Project Management Review: Most user-friendly

When utilizing’s unique templates for procedures and project management, there is no need to start from scratch when establishing your own processes.

Consistency and speed are two advantages of using templates. Project portfolio management, team management, campaign and contact management as well as help desk answers are all benefits that can also be found on’s templates may be customised to meet your specific needs, whether you’re in charge of a small team or hundreds of people in various roles.

This tool can easily link to Google, Slack, Drive, Jira, and GitHub, just to name a few. It’s simple to add links and other data to these fields so that anybody looking for them will be able to find them thanks to the widget tracking features. A 14-day free trial is given for every two users of this software, which is reasonably priced.

Wrike Review: Best invoicing

There are many firms that may benefit from Wrike, but those who do a lot of trade will find it particularly valuable. For example, custom reports and forms for requesting data from other team members may all be accessible via the application’s user interface.

Some of its most significant features are advanced project management tools, account types for marketing and creative teams, and the ability to create custom accounts.

Visualizing and sharing processes as well as setting up reminders and sharing calendars may all be broken down into smaller activities according to the situation. Also, they may be a viable choice. Other marketing systems, such as Marketo, may be integrated with this application. Thanks to this programme, it’s easier than ever to keep track of and charge for a broad range of jobs.

When it comes to invoicing, however, the program’s excellent ability may be enough to justify the expense of acquisition

Having the option to split down a large project into smaller ones makes it easier to work on many tasks at once. In addition to Marketo integration, this product includes Google and Microsoft application connectors. As a result, it makes it simple to charge clients for the services they get.

There may be some value in paying an extra $9.80 per month per user for this product’s enhanced invoicing capabilities.

ClickUp Review: Most comprehensive

In addition to a wide range of essential planning and scheduling features, this software enables users to interact and share information with others. It will make it easier for you and your team to work together on any project by dividing it into smaller tasks and subtasks. 

There are a large number of people working on a range of projects, therefore an easy-to-use search and filter tool may be advantageous. It is possible to design a virtual workplace that is tailored to your specific demands while simultaneously offering a comprehensive perspective of the whole picture.

For each project in the pipeline, you can create shared calendars that contain timelines to verify everyone is following the project’s process criteria. Because it allows for the creation and storage of collaborative knowledge publishing like Wikis, this software is unique. Wrike allows you to see and manage your projects in a variety of ways. Gantt charts, lists, tables, and boards are just some of the features available on the platform. workflow categories and custom headers allow you to categorise tasks into either active or completed statuses.

Everyone participating in the project may be kept on track by following the same plan and sticking to the same deadlines. You may use this tool to generate and manage Wiki-formatted knowledge documents.

Because it’s less expensive than G Suite or Slack, this is a great option. Aside from Wikis, which cost an additional $5 a month per user or may be purchased for an additional $5 a month for each calendar tool, everything is available in the free plan. Everything you need to run a project management system is included in a single app.

Teamwork Review: Most affordable

Teamwork allows you to customize your account to fit the needs of your company. One aspect of these customisation abilities is the ability for a logo to be uploaded to each user’s account.

It’s entirely up to you which designs, logos and features you implement into the project, and Teamwork allows you to do just that. It is also possible to set a preferred page for each project.

Firms may use Teamwork’s billing and invoicing tools to charge consumers for their products or services. Despite the fact that its price has been continuously growing, it is still an excellent investment opportunity. 

In today’s project management world, collaboration is an essential feature that most project managers need, Teamwork has a proven track record when it comes to collaboration. To acquire what you want with this software, you don’t have to spend a lot of money. This project management software’s widgets and user interface also makes it simple to keep track of billable time and deadlines.

Zoho Review - Honourable Mention

For those who want to interact with many high-quality people, the Zoho platform is an excellent option. Zoho allows your project management milestones to be spread out over several platforms. In addition to charting, this software package is capable of automating a broad variety of tasks.

Smaller tasks may be divided down if needed, in addition to the exceptional process visibility, calendar sharing, and reminder capabilities. Google, Microsoft, and other marketing systems like Marketo are all compatible with this programme. Allows you to keep track of a variety of job duties, making it simple to charge for the work you’ve done.

Learning how to use and configure the application is made simple since it has a wide variety of ways to engage with the software. Keeping track of how long ago you last checked your project is extremely helpful.

There are several methods to interact with the programme, which simplifies the process of learning how to use and customize it.

Team collaboration is made easier by the use of project tracking tools and the ability to keep track of one’s progress. You may then create a template for your most often performed tasks and input it with your own data. This package comes with a complementary onboarding session to help you learn more about the software’s capabilities.

It’s also possible that Zoho will be able to work with third-party systems like Google Drive, Slack, Microsoft, and Jira. When it comes to billing, project management, and spreadsheet data all in one place, this software works wonders. By paying just $4 per user every month for the whole year, you may be in for saving a considerable amount of money.

Summary - The best project management software for IT

Smart Sheet is an outstanding and well-balanced application that provides you with all of the functionality you need for projects and team activities. This is the best choice in terms of the work, the deadline, and the visualisation of the data. In addition, the UI is simple to use and the prices are low.

If a single project grows into a full-fledged work management system that connects organisations on a cloud-based platform, anybody may develop the solution they need, protected by IT control and security.

It’s possible that a better option is available, even if you don’t like this one:

Monday Project Management

This programme excels in both usability and cooperation. It is possible to maintain track of the current state of any project or job you are working on by utilizing workflow tools and widgets that display all the relevant information. To ensure that you are receiving value for your money, a small monthly charge is required for use of a supported service.


It may be the finest short-term solution for you if you have a lot of bills. You may use this programme to keep track of how much time each employee spends on each task, which can be separated and subdivided. On our list, this program’s invoicing features outweigh the additional monthly fee.


Excellent scheduling and planning tools are provided by this project management software. Using this application, you may work with a huge team and always know where the project is. You won’t find these features in any other Wiki-related product on the market, and they’re a big selling point for our tool.




By recording hours worked and setting up shared calendars, you can keep track of projects and independent contractors using this application. These tools make assigning tasks and responsibilities to others a breeze for anybody keeping track of a project’s progress. Many management solutions from this organisation allow you to monitor a variety of tasks at the same time as benefitting from the most current technology.


Unlike Zoho, the other products on our list have a more difficult time integrating. The widgets make it easy to assign and remove tasks, as well as use third-party applications. Using this application’s superb charting feature, you can customise the data presentation for each activity to your own tastes.

You’ll save a lot of time if you save all of your project-related data in one place. The previous method of project management will seem unsuccessful in comparison to this new approach. Working with the finest software for project management can make your day much simpler.

Using a free trial is a great way to guarantee that your engineering tasks are done to a high standard before making a final selection on a software package.

Project management software for IT firms FAQs

Why is project management software important?

Project management software is very helpful to track all of the steps of the projects that you are managing. You will be able to see all of the stages and steps of your project as well as the tasks that have to be completed within each stage when you use this kind of software. This is an important product for project management because everyone working on the project will be able to see everything they need to know about it at a glance. Being able to create shared timelines, calendars and tasks can be very helpful for any kind of project.

What are the uses of project management software?

This kind of software tool is made to help businesses and groups track tasks, timelines, calendar activities, and more in one location. Project management tools help large groups to collaborate more effectively and to maintain communication during all of the stages of the tasks that need to be done for a job. These kinds of tools can also help with invoicing and billing and they can help with communication with vendors and freelancers.

What are the types of software management for projects?

Most project management software tools are designed to track deadlines and work that a group is sharing. This can mean that freelancers, vendors, and other external workers can use the tool as well as internal team members. The other kind of software tool for this need is one that allows for invoicing along with project timeline management and team collaboration. Most of these tools will be made to offer all of the same features but invoicing and time management tools are typically only included in some of these softwares.

What are the main characteristics of software for project management?

These softwares are made to offer timeline management tools, task creation, and management tools, project widgets that allow for document links and uploads to be shared, and they offer shared calendars. The best of these tools will also allow invoicing and billing management. You will be able to track every kind of action that is needed for your project to be a success.

What are the types of activities in project management?

Project management requires sharing information with other team members and as a project manager, you must be sure that every aspect of your project is completed correctly and on time. Project management also requires invoicing and billing and work with freelancers and external workers of all kinds. The right project management software will make it possible to track all of these activities with ease in one location. Being able to share all the relevant information and timelines for a project in one location is critical to its success.

What are the Key Features of Project Management Software?

Project management software offers all the tools and features that are needed to manage a project with ease. You will get access to shared calendars, timelines that help track deadlines, sharing locations that allow for link sharing, access sharing, and document downloads. You will also get chat and discussion functionality that allows for everyone to talk about who needs to do what within each task. Task creation and management is also a part of these tools and with some of these softwares you can even track invoicing and billing.

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