The Best Project Management Software for Time Tracking: Includes Buying Guide & Reviews

March 23, 2022

The Best Project Management Software for Time Tracking: Includes Buying Guide & Reviews

One of the primary goals of time tracking is to keep track of and charge for all engagements, whilst also tracking time invested on individual or group projects. Keeping track of how much time is spent is essential. Efficiency, project intelligence and success and an overall sense of achievement all relies out. Good project management software can help in achieving this. 

Looking for specific features? Explore our comparison tooling.

At a glance:

Best Overall

✅ Endlessly customizable and quite powerful

✅ Supports automations, input from web forms, proofing and approvals.

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✅ Planning and setting objectives with the team.

✅ Flexible and customizable in terms of setting up a workflow.

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Best invoicing

✅ Can manage both projects and ongoing work.

✅ New intelligent features flag projects at risk of slipping.

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✅ Keep an overview.

✅ Extensive customization of virtual workplace.

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✅ Great customization options.

✅ Billing and invoicing included.

✅ Free account available.

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How to choose the best project management software for time tracking?

Time tracking software is something that most, if not all businesses can flourish with. The most crucial aspects to consider when assessing any time tracking and adsense management software are the following: time tracking and tracing capabilities, team leadership capabilities, price, customer support and education resources, and accessible platforms and connections. More general aspects to consider are:

  • Price: The cost of project management software varies widely across suppliers, with some charging per person or per project. Prepare for its implementation by thinking about how you’ll use the management software before you spend any money. The price of a product might have a big impact on your choice. Other management systems that provide impressive features without charging big up-front costs may be found.
  • Sharing and Collaboration features: Every piece of project management software has as its primary purpose the facilitation of regular exchanges of information amongst its users. The technology you employ for project management depends on how your projects are handled. To determine whether a product is a good fit for you, look at the sharing and collaboration options and how they are set up.
  • Integrations: Sometimes it may not be a possibility for a certain project management software to integrate websites and third-party programmes into your workflow. This is important to think upon before choosing a software, or it could impact your project in the future.
  • Easy-to-use design: Project management software should be easy to use. There are a number of ways to speed up your workflow and reduce the amount of time you spend on each individual activity.
  • Your needs: Projects are all unique to the industry in which they are formed. It is important to consider what you truly need from a software and whether or not it will match your requirements.
  • Count of users: In addition to the price, this is a significant aspect when considering whether or not to purchase a certain piece of software. A project management platform should take into account both the current and future scope of the project, as well as the number of individuals that will be engaged. You may need to pay per person if you have a large project or a quick development of your company.
  • Time: When it comes to project management software, saving time is crucial and is one of the main attracting points of any project management software.

Ultimately, it is dependent upon your projects systems, aims and practices. When you know the steps that you will take in your project, you will have a fairly solid idea of what software to use. However, avoid planning your project with a software that cannot fit the project needs.and absense management software are the following: time tracking and tracing capabilities, team leadership capabilities, price, customer support and education resources, and accessible platforms and connections

Best Project Management Software for Time Tracking

Smart Sheet Review: Best overall Project Management software

When it comes to keeping track of data, Smartsheet is unbeatable. With an excel like interface, Smartsheet is an extremely simple-to-use application for managing projects. Timesheet management and alert automation are essential components in creating cooperation calendars with customers, partners, and vendors.

You may keep track of the progress of a project by creating daily live updates to your project plans and also through sharing these with the team. Smartsheet lets you construct Gantt charts and schedules. This isn’t the only component that may assist you in achieving your objectives – you may also make use of its calendar view tool.

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Smartsheet makes it simple to manage corporate operations and communication, and because of these factors it allows for dynamic work management and user interaction. If you already have a dashboard or plan, you may utilize it to create several reports. Add-ons let you connect third-party apps like Google Workplace to Smartsheet.

Project management is only the beginning of what you may study, and you never know when you’ll need skills like resource management, digital asset management or portfolio management. As a result of these enhancements, project managers now have more tools at their disposal, such as time monitoring, detailed reporting, and forward-looking forecasting.

With Smartsheet, you’ll feel right at home if you’re accustomed to Excel. Besides being cloud-based, this programme allows users to choose from a wide range of data visualization viewpoints.

Smartsheet’s built-in task automation techniques make it easy to automate repetitive activities and reduce labor time. You may add logos and design custom themes for various sorts and levels using this excellent programme, among other things. There is a mobile app for project management and a robust resource management capability.

Smartsheet’s adaptability and sturdiness are two of its most valuable assets. For online forms, there are additional editing `and approval options accessible. The software’s admin site allows you to quickly and easily make changes to your account information.

Monday Project Management Review: Most user-friendly

This project management software has workspaces, teams, boards, items, and subitems. It is possible to use the columns to store a broad variety of data. Workflows that allow for the addition of new fields and the ability to monitor and participate on ongoing projects are also available.

Once processes are established using’s unique templates, there is no need to continuously start again. Using templates ensures consistency in addition to speeding up the creation of new documents.

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Project portfolios and teams may be managed using free templates available at, as well as campaigns and contacts, onboarding clients, and help desk issues. has an exciting variety of templates that may be customized to match your individual demands, no matter the project size.

Data can be sent across several platforms quickly and easily utilizing Jira, GitHub, and other tools. Tracking data may be inserted into each widget’s corresponding field to keep tabs on the project’s progress. The easiest way to keep track of your project’s timeline, and invoicing is to use a project management system.

Google Drive, Jira, and GitHub are just a few of the apps that this programme may link to. You may add URLs and other data to these fields since the widgets on the project page have tracking capabilities. Two users get a 14-day free trial of this software.

Wrike Review: Best invoicing

Wrike makes it easy to keep track of all of your company’s projects and programmes, as well as their goals, timelines, and important milestones.

Wrike refreshes its charts, reports, infographics, and analytic dashboards every 15 minutes so that you never have to look at outdated data. It’s a great idea to keep track of the progress of projects by distributing responsibilities among the members of the team.

Real-time measurements, which are always up to date, are a strong selling point for Wrike.

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Developing businesses and projects with a significant number of cost reports may benefit the most from using Wrike. Forms and methods for obtaining data from other team members are included in the user interface. With the help of new, intelligent capabilities, projects and ongoing work efforts that run the danger of missing deadlines may be better handled.

Projects may be divided into smaller ones if necessary to make things easier. This application may also be used with systems such as Marketo. In the event that you keep track of a wide range of projects, you’ll be able to easily charge your customers for your work.

ClickUp Review: Most comprehensive

ClickUp’s time tracking features makes project management easier, as you are able to track tasks with its built-in time tracking function. ClickUp integrates with Slack, and also gives users the ability to complete paperwork.

You won’t be disappointed if you use this service as an alternative to G Suite or Slack. To utilise Wikis, users must pay $5 a month per user and an additional $5 per calendar tool on top of their free plan.

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In order to ensure that everyone is following the project’s process requirements, you may build shared calendars for each project currently in the pipeline. This programme enables the development and storage of Wiki-style collaborative information. ClickUp also provides a range of methods for you to see and manage your projects. Gantt charts, lists, tables, and kanban boards are among the platform’s capabilities. As a result of workflow categories and custom headers, you may classify jobs as being in progress or complete.

Teamwork Review: Most affordable

The ability to set responsibilities and keep track of progress is essential in project management, and Teamwork allows this.  The integration with Slack is also useful. Due to features such as project themes and time tracking, users may get up and running on new projects much more rapidly.

Teamwork is always enhancing its service with consumer feedback. Teamwork has a range of prices to suit your needs, ranging from free options to $18 a month.

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You can create connected calendars to keep track of what your colleagues have been doing. Teams may work together effectively without the need for management intervention, all while keeping on track with their deadlines. You can determine whether this company’s project management services are for you by checking them out for free.

Zoho Review – Honourable Mention

Using Zoho’s great database, you can keep track of all project information. It’s one of the more affordable solutions when it comes to price. QuickBooks and Google applications are only two of the many beneficial integrations. A built-in project module makes it simple to apply the software in any situation.

Calendar sharing, reminders, and process visibility are also available. If required, smaller jobs may be subdivided. This application is interoperable with other marketing platforms, such as Marketo.

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For those looking for a large variety of high-quality contacts, this is a fantastic alternative. A wide range of charting and automation options are available.

If you’re searching for an easy-to-use app, this one is for you.

Summary – The best project management software for time tracking

In a couple of moments, anybody with Excel or Google Sheets experience can master Smartsheet’s interface. Innovation of new projects may be shared with others. You can also personalize further engagement by monitoring progress and organizing participants using Smartsheet. As a result, Smartsheet is great for project management, particularly when it comes to monitoring time spent on tasks and projects.

Management software can be a tremendous help to organizations since it allows them to keep track of all of their projects, promotions, assets, and assignments all in one place. Managers and supervisors depend on project management software like Smartsheet to keep their groups and companies on track.

If Smartsheet doesn’t seem right for you, take a look at some alternatives below:

Monday Project Management is free to use and allows a collaborative team to construct a board suited to your project’s requirements. The process of building dashboards and setting up monitoring options is a breeze with this software. 


The time-tracking features of Wrike make it easy to keep track of how much time is remaining on a project as well as how much time has already been recorded to excess.


Make it easy to plan and schedule your tasks using this software. Collaboration and sharing are made a lot easier. Large groups of people may use this tool to stay on top of the project at any given moment. Wiki-related products don’t come with a wide range of beneficial integration options as this one, which is why this product stands out.


The programme is incredibly user-friendly and simple to use. With just a few clicks, you can move the project list around, add additional sub-tasks, monitor milestones, and create a calendar entry for the project.


Other tools on our list can’t integrate as readily as Zoho. The widgets make it easy to assign and remove tasks, as well as to use third-party solutions. Using this application’s superb charting feature, you can customize the data presentation for each activity to your own tastes.

Project management software for time tracking FAQs

Why is project management software important?

Project management software is very helpful to track all of the steps of the projects that you are managing. You will be able to see all of the stages and steps of your project as well as the tasks that have to be completed within each stage when you use this kind of software. This is an important product for project management because everyone working on the project will be able to see everything they need to know about it at a glance. Being able to create shared timelines, calendars and tasks can be very helpful for any kind of project.

What are the uses of project management software?

This kind of software tool is made to help businesses and groups track tasks, timelines, calendar activities, and more in one location. Project management tools help large groups to collaborate more effectively and to maintain communication during all of the stages of the tasks that need to be done for a job. These kinds of tools can also help with invoicing and billing and they can help with communication with vendors and freelancers.

What are the types of software management for projects?

Most project management software tools are designed to track deadlines and work that a group is sharing. This can mean that freelancers, vendors, and other external workers can use the tool as well as internal team members. The other kind of software tool for this need is one that allows for invoicing along with project timeline management and team collaboration. Most of these tools will be made to offer all of the same features but invoicing and time management tools are typically only included in some of these softwares.

What are the main characteristics of software for project management?

These softwares are made to offer timeline management tools, task creation, and management tools, project widgets that allow for document links and uploads to be shared, and they offer shared calendars. The best of these tools will also allow invoicing and billing management. You will be able to track every kind of action that is needed for your project to be a success.

What are the types of activities in project management?

Project management requires sharing information with other team members and as a project manager, you must be sure that every aspect of your project is completed correctly and on time. Project management also requires invoicing and billing and work with freelancers and external workers of all kinds. The right project management software will make it possible to track all of these activities with ease in one location. Being able to share all the relevant information and timelines for a project in one location is critical to its success.

What are the Key Features of Project Management Software?

Project management software offers all the tools and features that are needed to manage a project with ease. You will get access to shared calendars, timelines that help track deadlines, sharing locations that allow for link sharing, access sharing, and document downloads. You will also get chat and discussion functionality that allows for everyone to talk about who needs to do what within each task. Task creation and management is also a part of these tools and with some of these softwares you can even track invoicing and billing.

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