The Best Project Management Software for Video Production: Buying Guides and Reviews  

April 20, 2022

The Best Project Management Software for Video Production: Buying Guides and Reviews

Creating movies and videos involves much complexity and planning, a lot more than people may think. Film production can only be a success if certain conditions are met. Two of the most important parts of project management in film production are quality control and strict scheduling. It is important to utilize project management software effectively since video creation requires so much time and work.

Looking for specific features? Explore our comparison tooling.

At a glance:

Best Overall

✅ Endlessly customizable and quite powerful

✅ Supports automations, input from web forms, proofing and approvals.

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✅ Planning and setting objectives with the team.

✅ Flexible and customizable in terms of setting up a workflow.

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Best invoicing

✅ Can manage both projects and ongoing work.

✅ New intelligent features flag projects at risk of slipping.

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✅ Keep an overview.

✅ Extensive customization of virtual workplace.

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✅ Great customization options.

✅ Billing and invoicing included.

✅ Free account available.

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How to choose the best project management software for video production?

First impressions can often be misleading and making a judgment on which software is best may seem hard. You, as a project manager, need a tool that not only benefits you but also the rest of your crew. It’s important to remember these key points:

  • Price: Project management software suppliers increasingly provide free trials for bigger organizations in addition to free options for small teams that just require basic features. As with every project, determining what features are vital and which ones aren’t is one of the most critical components. Any additional fees should also be taken into consideration.
  • Sharing and Collaboration: For a project management system to be effective, team members must be able to interact and collaborate in many ways. The project management team should properly assess any new information before making any modifications. Sharing and collaboration technologies are employed as a consequence and should be taken into careful consideration.
  • Integrations: To maximize productivity and ensure data integrity, all systems must be networked together. If inter-system links are streamlined, system changes may be less disruptive. Remember this if you are in charge of a project.
  • Ease of Use: For many people today, technology might be a challenge to utilize since they don’t fully grasp the concepts behind it. This will save you and your team time and money by eliminating the need to learn how to use the project management software from the beginning. Create your templates if you want to get up and running as quickly as possible. It’s easy to stay on top of all your files and duties with the help of your preferred program.
  • User Count: The number of persons involved in a project affects both the project’s expenses and production time. When selecting a project management software platform, consider both the current and future scope of your project. This funding may be required for major initiatives or businesses experiencing fast expansion.
  • Time: By completing your tasks more quickly, project management software may save you money since it reduces wasted time. You may end up saving money in the long run, even though a piece of software costs money upfront.

Consider the components and objectives of your project before deciding on project management software. While developing a strategy, keep in mind the potential of a budget. When working on your project, don’t employ any tools that don’t fulfill all of your requirements.

Best Project Management Software for Startups

Smart Sheet Review: Best overall Project Management software

Smartsheet’s improved slope features make video creation and production easier for everyone involved. In addition to time stamping, video comments may be shared and threaded. For extra convenience, video files may be compressed and downloaded with the touch of a button.

Smartsheet is a good alternative to more costly project management software for simplifying a company’s operations. Smartsheet is a useful tool for managing research projects. You’ll be able to remain on top of upcoming deadlines and objectives as a group if you share documents between yourself. You may also go to the learning area for assistance with your project..

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As a result, it is simpler for groups to collaborate on files if they are all kept in one place. Smartsheet enables several individuals to collaborate on the same project at the same time. Smartsheet’s project management and reporting skills are bolstered by these and other features. Smartsheet may be tailored to meet the specific needs of a wide range of users. Allowing users to generate their briefing and intake materials is one of the app’s forms functions. As a result of the ability to customize forms, large amounts of data may be handled fast.

It is not just via the posting of photographs or papers that personal information about users may be preserved.
In addition to its core functionalities, Smartsheet may now communicate with a broad variety of third-party apps. Visual workloads may be monitored using several dashboards, analytics, and infographics. Smartsheet’s monthly charge for clients with three or more users is $7.00. They also provide a 30-day risk-free trial.

Monday Project Management Review: Most user-friendly’s site’s minimalist design aids in user adaption and navigation. Businesses may now use time tracking tools thanks to Video makers and their teams can observe in real-time how long a film takes and how much they need to charge clients. provides a flexible solution to a wide range of problems. Users are encouraged to work on the database regularly because of the application’s intuitive and visually appealing user interface.

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Task delegation and progress monitoring are both made simple using’s project management tools. Monitoring the progress of each project and disseminating that information may be accomplished on Mondays. It is possible to break a project into smaller jobs based on the number of metrics that you have available. Statistical information may be entered in a variety of ways. In terms of data types, the text is the most common.

User data may be entered in any way that they see fit. When you hover your mouse cursor over one of the properties of other items in the workspace, notes, and files related to those objects appear. Monday customers can track their growth and get personalized comments. As users may post project-related content on bulletin boards, cooperation is facilitated. Incorporate Dropbox, Mailchimp, and Jira into your workflow.’s template-based structure makes it quick and simple to create new processes. The wording in any of’s themes may be changed to suit your needs. Customers may continue using the program for an extra $8 per month after a free trial.

Wrike Review: Best invoicing

When it comes to cooperation, Wrike is a fantastic tool, especially when it comes to creating content and developing new ideas. There is also an efficient review/approval process that saves considerable time. Custom procedures in Wrike allow for more automation, making it an outstanding project management tool.

Wrike’s charts, illustrations, and timelines are all instantly updated when you change a folder. As a consequence, prioritizing activities becomes a lot simpler.

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Using Wrike’s creative auditing capabilities, firms can keep track of projects and processes and make adjustments in real-time. It’s easy for designers to tweak this since it’s so straightforward. All kinds of projects may be managed using Wrike. Another wonderful feature is the ability to swiftly create new projects and assign them to appropriate folders, as well as to see what your colleagues are working on and how much they have on their plates.

There is no learning curve with Wrike’s lessons and resources. Pre-made templates are helpful for a broad variety of projects, such as team development and home construction.

All your questions may be answered by the Wrike Assistant. Please contact the company’s customer service department if you have any queries or complaints regarding the products. Their enthusiasm and expertise will leave you breathless. You can keep track of all your projects with free software.

These time-saving techniques have made project administration simpler than ever before. Wrike’s project management software makes it easy to complete tasks. Those that have access to the Wrike dashboard may make changes to the system’s documents. Wrike is the only project management and reporting tool presently available. It is possible to tailor dashboards and budgeting tools to suit the needs of each user.

ClickUp Review: Most comprehensive

Recurring tasks are easy to set up with ClickUp. Any of these devices may be used to access ClickUp. You may be able to monitor the progress of a significant project with ClickUp. Everyone in an organization may benefit from using ClickUp because of its ease of use.

With ClickUp, you can get a clearer understanding of the project’s overall scope and the current state of each component. There is a greater sense of cooperation when everyone on the team is acquainted with all of the project components.

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There is a greater sense of cooperation when everyone on the team is acquainted with all of the project components.
Use ClickUp to keep track of tasks that need to be completed between emails and meetings. You’ll be able to save both time and money with ClickUp. Administrative and marketing responsibilities are centralized, as are project and task management responsibilities.

In addition to CRM and property data, ClickUp’s interface may be used to store information. ClickUp has received high marks for its ability to keep tabs on and address problems in a project. It’s a lot less expensive than its rivals when compared side by side. Updates and patches for software are often made accessible online to keep customers up to speed on the progress of their projects.To make it easier to sort and filter among tasks, templates and checklists may be used to organize them.

Teamwork Review: Most affordable

With Teamwork, organizing projects, tactics, and team members is a cinch to do. Collaborating in the cloud has the advantage of being both convenient and accessible.
From free to $18 a month, Teamwork has a variety of pricing alternatives.

During the first year, new firms are provided with a free trial period. To make sure that your department is running smoothly and meeting your requirements, this technology allows you to monitor your personnel from a distance.

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Customers, vendors, and project managers may all benefit from Teamwork’s time-tracking and communication capabilities. Joint efforts to keep projects on track and motivated may benefit both customers and project managers. A project manager’s job would be far more difficult if Teamwork were absent. Because of its ease of use, team members may collaborate from any location. The most current version of any project is visible to anybody with access to a folder. Everyone on this team has shown their ability to successfully delegate work. Because of the system’s core architecture, managers of all sizes have never had it so easy to govern performance and data.

Zoho Review – Honourable Mention

The program’s capabilities may be valuable to a broad variety of organizations, from tiny single business owners to multinational businesses. Any business may make use of the free or paid versions.  Additionally, a variety of lead management solutions that incorporate field management are also available.

This is a useful tool for team collaboration, as well as fantastic charting capabilities and the ability to trace a project’s critical path. Create custom user templates for your most frequently performed actions, then customise the information presented for each one.

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When you choose this tool, you receive free onboarding to assist you learn how to utilise all of the software’s numerous capabilities. Users may easily assign projects and objects to one another.

In addition to its own services, Zoho may be integrated with a variety of other platforms, including Google Drive, Slack, Microsoft, Jira and Dropbox. Everything from invoicing to project tasks to spreadsheets can be easily shared inside this tool thanks to excellent integrations, making it easy to monitor and access all of the features and activities within this platform. In addition, the monthly fee for each user is just $4, and you may choose to be invoiced yearly to save money by doing so.

Summary – The best project management software for startups

With this application, several people may work on the same project at the same time. The four most important parts of an organization’s structure are planning, delegating, managing, and overseeing.

Flexible work environments that accommodate each employee’s preferences may be created using Smartsheet’s seemingly limitless set of features. Using Smartsheet’s forms, collecting data from your team has never been easier. Because of its adaptability, this strategy is simple to use. For efficient cooperation, the ability to generate many sheets and reports concurrently is essential, and Smartsheet has both of these characteristics.

Here are a few more options to think about:

Monday Project Management

You have the option to make your organization’s boards public or private. Using, your team may create a customized project plan for free.


It is possible to create a wide variety of visual presentations using the extensive collection of capabilities provided by this application. If you want people to talk about your products, you need these attributes. Keeping everyone up to speed on the progress of the project is simple. Using tags and the inbox function, you can keep track of all of your chores.


Using this project management software, you may swiftly and effectively organize and plan your work. Collaboration and information sharing might benefit greatly from this new technology. At any one time, someone may be using this app to keep an eye on the project. In terms of meaningful integration options, it’s the only Wiki-related program that comes even close to it.


Track your workdays using this app. If you monitor the progress of the project, it will be much simpler to allocate tasks and projects. When using the management solutions offered by this organization, additional duties may be entered into the system via the same user interface.


It is possible to utilize third-party applications and assign and remove tasks using widgets. Using a suitable charting tool, each activity may be shown in a variety of ways.

You may save a lot of time and work by centralizing all of the information related to your project in one location. Compared to the previous method to project management, this new one will seem to be an improvement. Using the finest project management software is a great way to simplify your work.

Before making a final purchase choice, you should carefully assess these programs to guarantee that your creative tasks are done to their maximum extent.

Project management software for startups FAQs

Why is project management software important?

Project management software is very helpful to track all of the steps of the projects that you are managing. You will be able to see all of the stages and steps of your project as well as the tasks that have to be completed within each stage when you use this kind of software. This is an important product for project management because everyone working on the project will be able to see everything they need to know about it at a glance. Being able to create shared timelines, calendars and tasks can be very helpful for any kind of project.

What are the uses of project management software?

This kind of software tool is made to help businesses and groups track tasks, timelines, calendar activities, and more in one location. Project management tools help large groups to collaborate more effectively and to maintain communication during all of the stages of the tasks that need to be done for a job. These kinds of tools can also help with invoicing and billing and they can help with communication with vendors and freelancers.

What are the types of software management for projects?

Most project management software tools are designed to track deadlines and work that a group is sharing. This can mean that freelancers, vendors, and other external workers can use the tool as well as internal team members. The other kind of software tool for this need is one that allows for invoicing along with project timeline management and team collaboration. Most of these tools will be made to offer all of the same features but invoicing and time management tools are typically only included in some of these softwares.

What are the main characteristics of software for project management?

These softwares are made to offer timeline management tools, task creation, and management tools, project widgets that allow for document links and uploads to be shared, and they offer shared calendars. The best of these tools will also allow invoicing and billing management. You will be able to track every kind of action that is needed for your project to be a success.

What are the types of activities in project management?

Project management requires sharing information with other team members and as a project manager, you must be sure that every aspect of your project is completed correctly and on time. Project management also requires invoicing and billing and work with freelancers and external workers of all kinds. The right project management software will make it possible to track all of these activities with ease in one location. Being able to share all the relevant information and timelines for a project in one location is critical to its success.

What are the Key Features of Project Management Software?

Project management software offers all the tools and features that are needed to manage a project with ease. You will get access to shared calendars, timelines that help track deadlines, sharing locations that allow for link sharing, access sharing, and document downloads. You will also get chat and discussion functionality that allows for everyone to talk about who needs to do what within each task. Task creation and management is also a part of these tools and with some of these softwares you can even track invoicing and billing.

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